Einstellung Unterlagen

Documents required prior to appointment

Have you received a firm offer?
You can find information here about the documents that we will need from you prior to your appointment:

Academic and non-academic staff
Graduate assistants
Student assistants

For academic or non-academic staff

Your contacts

The Department for Personnel Matters and Legal Affairs is responsible for the administrative management of all employment contracts at TU Darmstadt. A dedicated contact within the personnel department will be assigned to you based on the university's organizational units: Overview of all departmental staff | Contact details for staff responsible for dealing with specific collective agreements

We will inform you in writing or by telephone as to which information and documents we will need from you prior to your appointment.

Documents

In order to issue your employment contract, the following documents are typically required:

Personal information form:
The personal information form including bank details and photograph (optional) will be kept in your personnel file and is used to record and update your personal data.

Questionnaire on pay grade scale (Stufenzuordnung):
For both academic and non-academic staff, filling out the questionnaire on the pay grade scale is relevant and supplements the personal information form. The pay scale form is an important instrument in calculating the monthly salary. It helps with assigning the relevant level within an individual pay grade.

Copies of all relevant employment references or evidence of previous employment must be included with the questionnaire on pay grade scale.

You will also be requested to submit the following documents prior to your appointment:

  • Tax identification number or self-disclosure for ELSTAM system
  • Social security card (copy; Sozialversicherungsausweis)
  • Certification of membership of a health insurance fund (Krankenkasse)
  • Medical certificate regarding fitness to work
    (not for fixed-term employment as an academic member of staff)
  • Certificate of good conduct (document type “0”; Führungszeugnis)
  • Proof of completion of degree/doctorate/post-doctoral qualification or vocational training and school-leaving certificate
  • For children: declaration regarding child allowance (Kinderzulage); application for child benefit (Kindergeld) if applicable; birth certificates of children
  • If married/in a civil partnership: marriage/civil partnership certificate
  • Evidence of previous employment in the public sector if applicable
  • If previously employed in the public sector: proof of additional pension provision with the VBL (Federal and Länder pension institution)
  • Documents pertaining to capital-forming savings if applicable
  • Evidence of military service or alternative civilian service if applicable (including federal volunteer service in Germany)
  • For civil servants: pay seniority level as set; consent for your personnel file to be sent to TU Darmstadt from the previous agency so that the file can be continued; declaration regarding residence and family allowance

We will notify you if further documents are required.

Employment contract

You will be informed as soon as your employment contract is ready to sign.Together with the employment contract, you will receive further documents for signature such as the declaration on criminal and disciplinary proceedings.

Please note that the contract only takes effect when signed by both parties. Employment may only commence after the contract has been signed.

Still got questions?

Your contact in personnel will be happy to answer any administrative questions you may have about your employment contract.

If you have specific questions or require information about your first day at work and/or everyday working arrangements, please contact the unit where you will be working.

 

For graduate assistants

(Wissenschaftliche Hilfskräfte)

  • Personal information form from TU Darmstadt
  • Social security questionnaire
  • Tax identification number or self-disclosure for ELSTAM system
  • Social security card (copy; Sozialversicherungsausweis)
  • Certification of membership of a health insurance fund (Krankenkasse)
  • Proof of completion of studies
  • Marriage/civil partnership certificate if applicable
  • Birth certificates of children if applicable

For student assistants

(Studentische Hilfskräfte)

  • Proof of enrolment
  • Personal information form for student assistants
  • Social security questionnaire
  • Tax identification number or self-disclosure for ELSTAM system
  • Evidence of health insurance
  • Marriage/civil partnership certificate if applicable
  • Birth certificates of children if applicable

More information about the employment of student assistants