Viewing of examination scripts

Procedural alternatives under Covid-19 conditions

From 06.04.2021 onwards, viewing of examination scripts in groups can again take place in person on site under strict hygiene guidelines. However, digital viewing is strongly recommended! Individual viewings are only possible digitally.

The right to a viewing of examination scripts exists regardless of the current difficult conditions. In principle, it must be ensured that it can be exercised in an appropriate form before the expiry of appeal deadlines (usually one year after the grade is announced in TUCaN).

Due to the restrictions imposed by the disease situation, departments may, by their own decision, limit viewing of examination scripts exclusively to cases of failure or ultimate failure or a pending supplementary oral examination (mEP).

Scheduling and execution are carried out by the inspectors or authorized individuals.

The exam paper may be redacted for copyright reasons depending on the examiner's preference.

Viewings: Groups

In the 2021 summer semester, exams can again be viewed in person on site under strict hygiene guidelines. However, we recommend the use of digital viewing (best-practice-example).

The same rules apply as for exams (see info for students / teachers). The registration of personal data can be done digitally with the web application TU Check-in. More info / FAQ about the TU Check-in application

Paper lists should be available for students who do not wish to use TU Check-in. These should then be sent to the e-mail-address that is indicated on the list.

In the process below, changes from the usual process are shown in italics.

To be defined or organised in advance:

Date of the viewing

  • One week after publication of the grades at the earliest.
  • Announcement of the date(s) of the viewing for example via TUCaN message, if necessary with the request to register for the viewing (as announced by the examiner).

Duration of the viewing

  • Should depend on the extent of the exam and is at the examiner's discretion (in general, sufficient viewing of the exam and the grading must be possible).
  • Avoid long queues by setting up time slots, e.g. at 25-30 minute intervals for groups of letters or individual time slots with prior registration (e.g. via moodle).

Room

  • Determine and book (in the same way as booking rooms for examinations via the office for student affairs; please do so at least 3 weeks in advance).
  • The room must meet the requirements for examinations under Covid-19 conditions. The maximum number of participants in the room is the same as for the Covid-19 examinations conditions.
  • If the number of registrations exceeds the number of available places, an additional date must be offered.

Organising supervision

  • The examiner is not obliged to supervise the viewing himself/herself. He/she can appoint qualified staff for the supervision (depending on the size of the room 2-3 persons).
  • Hygiene rules are the same as for written exams (infos for lecturers, infos for students)

Preparing materials

  • If needed, prepare attendance list.
  • Paper and pencils for taking notes during the viewing are to be brought by the students themselves. Only pencils are allowed. Attention: Please bring colored paper for Monita.
  • It is recommended to provide a sample solution or solution sketch. There is no legal claim to a sample solution or solution sketch, but it would make sense.

Alternative date

  • It is recommended to offer a later alternative date (either for all prevented students or a specific group; e.g. with grade “not sufficient”).

Attendance control and handing-out of the materials

  • Identity checks are performed on a random basis and are at the discretion of the examiner/supervisor.
  • Presentation of a photo ID.
  • A minimum distance of 1.5 m must be maintained. The implementation is at the discretion of the examiner/supervisor.
  • If represented by another person, presentation of the power of attorney indicating who is authorised and of the photo ID. Note the time of the distribution of exams in the attendance list

Handing out of examination and, if necessary, expert opinion. Information to examinees that only pencil and own paper is allowed for notes for the assertion of complaints (Monita).

  • Provide a sample solution/solution sketch and valuation approach for inspection (useful, but not mandatory).

Informing the students about the procedure and rules of the viewing

Directly at the beginning the examinees are to be informed, e.g. about

  • Students may only view their own examination papers.
  • Bags etc. may not be taken to the place of the viewing. Therefore, please do not bring any bags, backpacks or the like. Storage of bags cannot be organized.
  • Paper and pencils to take notes are to be brought by the examinees themselves. Other writing instruments may not be taken to the place of viewing.
  • It is not permitted for examinees to take examination documents (examinations, sample solutions or expert opinions) with them.
  • For copyright reasons, taking photographs or making copies of the examination documents without permission of the examiner is prohibited .
  • Complaints (Monita) must be documented and submitted in writing.
  • For the assertion of complaints (Monita) notes on (coloured) extra sheets are allowed. It is permitted to take your own notes for complaints (Monita) with you.
  • Reference to the possibility of degradation in the event of renewed correction of the exam due to newly detected errors.
  • Announcement of the cut-off deadline and form for submitting complaints; for example cut-off date, submission via e-mail, etc.

Answering comprehensive questions

  • The viewing of examination scripts serves for self-checking and control of the correction.
  • Under Covid-19 conditions it is unfortunately not possible to answer individual comprehension questions during the viewing.
  • Questions of comprehension are not used for the discussion of grades. The examiners can allow these in text form; they must then be sent by e-mail to the person responsible for the exam or to the e-mail address provided, stating the matriculation number and the exam.

Assertion of complaints (Monita)

The viewing of examination scripts is not intended to negotiate grades. There will be no new distribution of points and no correction of results during the viewing.

  • Every student has the right to take action against a grading and to claim errors of assessment.
  • Under Covid-19, complaints cannot be made during the viewing. Viewing and assertion of grading errors are to be handled separately (written procedure). Complaints by the examinees about correction mistakes or other evaluation errors are to be notified in text form and sent by e-mail to the person responsible for the examination or to the e-mail address provided, stating the matriculation number and the examination. Complaints should assert evaluation errors as concrete as possible and give objective reasons.
  • All decisions about result corrections are reserved to the examiner (outside the viewing session).

Attempt to deceive during the viewing

  • The documentation of a deception attempt is done by the supervisor at the exam document
  • Collecting of the exam.
  • Cancellation of the viewing and subsequent sanctioning by the examiner.

After the viewing – handling complaints (Monita) no change from standard procedure

Please ensure that the spacing rules are adhered to even after the viewing!

Viewings: Individual Persons

In the 2021 summer semester, viewing of examination scripts with individual students will also be conducted exclusively in digital form.

A personal viewing is particularly useful if there is a need for additional consultation. If necessary, it can be combined with the third examination consultation.

The implementation of digital viewing can be done in different ways:

  • Showing the exam in a video conference with the examinee watching on the screen
  • Making available e.g. on the Hessenbox or in Moodle

Application

The personal viewing of examination scripts takes place upon application of the examinee to the examiner. There is no legal claim to this form of viewing. A request by e-mail is sufficient.

Implementation

Follows the regulations for the oral examination. There are no special regulations for the viewing.